There are several locations on campus that use dedicated technology to use Zoom meetings in large rooms or conference rooms. These rooms are great for having several people in one room where a normal computer would not pick up everyone's voice and video. The Polycom devices in our Zoom rooms are made for just this, making sure everyone in a room can be seen and heard.

How to set up a Zoom Room

Setting up a Zoom Room is a simple process. When you email your zoom meeting link to your participants you will also include the email for the zoom room you are wanting to use. The following is a list of zoom rooms and their email addresses:

Once you invite the respective room to your meeting you will see a response generated that the room accepted. If someone else already has a meeting scheduled, you will receive a response that the room has declined your invite. 

You can also view each room's schedule from outlook.

On Outlook Desktop

• Go to the calendar tab > click "Add Calendar" on the top > choose "From Room List" and then choose the room you want

On Webmail

• Go to the calendar tab > click "Add Calendar" > choose "add from directory" > then type in the email address of the room you want

Using the Zoom Room

Once you have successfully sent your zoom room invitation you will want to arrive at your room a few minutes before the meeting. Be sure to power on the projector/TV and make sure the input is set to the proper source. Inside the room you will see a tablet that will look like this:

Click on the meeting list tab from the left and then choose your meeting and then Join. When your meeting is over you can also the meeting from the tablet.